A bid writer is a person within an organisation who completes PQQs and tenders that will, if effective, win contracts for your business. It is an often overlooked and underestimated role, working hand in hand with many business functions and requiring many varied skills to deliver the outcomes.
Step 1: Assess the Tender Documents
When the tender documents are released the bid writer needs to analyse the requirement to determine the best course of action, as well as make an informed bid/no bid decision (often with senior members of the business).
Before beginning any writing, the tender may be split up into sections for ease of completion. If there is a wider bid team then different areas of the tender will share or allocate amongst the various members.
As part of the tender assessment, a list will be created of the required documentation and accreditations, along with any major points that need special attention. This can include word count, format, font size etc. – anything that could cause the submission to fail.
Step 2: Integrating with the business
As no bid writer will have all answers to the various questions, it is their job to work closely with the relevant subject matter experts within the business to gain the information.
Integrating with the business is essential to create the best possible bid from both a compliance and point scoring perspective.
Step 3: Write the submission
Once the writer has all the information needed to complete a section they will begin writing. The initial work will lay the foundations for the final submission and after thorough quality assurance and proofing, the answers can be marked as complete.
Bid writing can be creative and can be a compliance exercise (or a mixture of the two). It requires a commercially astute and pragmatic individual on one side and a detailed and deadline driven individual on the other side. Bid writers know exactly how to structure responses to obtain the best marks possible – this is knowledge and skill that can’t be obtained overnight.
As more bids are developed, an effective bid library can ensure no bid starts from scratch in the future because a bid writer can simply extract previously developed and tested content to speed up and simplify the bid process.
Step 4: Compile the documents
When all sections are completed the documents need to come together in either one seamless document or a myriad of various attachments (depending on the expectation of the buyer). This includes all necessary policies and procedures, accreditations and any required supporting documents.
All Bidbetter bid writers and bid managers are picked with specific public sector bid writing experience and follow a standard methodology developed by us to ensure our clients achieve the best bid submission results possible.